itemit https://itemit.com Simple asset management software Fri, 31 Dec 2021 12:29:41 +0000 en-GB hourly 1 https://wordpress.org/?v=5.8.2 https://itemit.com/wp-content/uploads/2021/05/cropped-itemit-Logo-200x200-1-32x32.png itemit https://itemit.com 32 32 Why You Need An Asset Management Solution https://itemit.com/why-you-need-an-asset-management-solution/ Mon, 03 Jan 2022 08:00:53 +0000 https://itemit.com/?p=58221 An asset management solution is a must-have if you want to keep an accurate asset register. But there are many more reasons why you need one. Learn more here.

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Why You Need An Asset Management Solution

Why You Need An Asset Management Solution

Asset management is a pillar of business management. To keep your business running efficiently, your assets must be managed well. There’s no other way around it.

While there are quite a few conventional methods to keep track of your assets, today’s fast-paced professional environment calls for an advanced asset management solution. A solution that lets you manage your assets at your fingertips while sharing management responsibilities with multiple team members at once. 

Here are some important reasons why you need an asset management solution. In the end, we’ll also tell you about one of the most sophisticated asset tracking software solutions on the market that’s shareable, scalable, and has an intuitive user interface you’ll enjoy working on.

Why You Need An Asset Management Solution

What is an Asset Management Solution?

An asset management solution is a piece of specifically designed software for asset tracking. It lets you track and manage all business assets from one seamlessly integrated asset register. You can create an asset profile for each item, add its details, images, assign it to a team member and even give it a unique identity with an asset tag

Asset profiles are a brilliant solution to store every essential asset detail in a neat and compact manner so that it’s easy to store, read and share whenever you want. These profiles can be grouped into categories for better organisation. 

Not only that, but an asset management solution is cloud-based which means you can access it from anywhere. All you need is an internet connection and the proper authorization. It can be used via a mobile app or a web portal and can be used by multiple team members at a time for collaboration on a range of business aspects. 

Here are four reasons why you need it.

1. Gives You an Accurate Asset Register

Companies keep an asset register so they can keep an eye on important information that helps them have better audits, more transparency, higher productivity and financial credibility. However, all of this can only be achieved if you lay the foundations right. That means keeping an accurate asset register. 

With conventional asset management methods like spreadsheets, it’s pretty hard to maintain a high level of accuracy consistently. Especially because the chances of human error increase a lot when tracking asset information manually. 

It’s much easier to keep an accurate asset register with an asset management solution. The intuitive interface has a separate place for every piece of information and lets multiple users view the register at once so it’s easy to eliminate discrepancies, if any arise. Furthermore, if you use asset tags, you can directly reach the correct asset profile just by scanning the asset tag. This makes sure you’re not viewing or editing the wrong asset profiles when working with identical items.

2. Saves You Money

There are numerous ways how a state-of-the-art asset register saves you money. In this section, we’ll talk about a few most important ones. First of all, an asset management solution is a brilliant solution that saves you money in asset tracking itself. 

Previously, you might’ve had to use conventional asset tracking methods that required multiple employees to use a significant proportion of their work time just to keep the asset register up to date. This might have resulted in a lot of paid hours every week going into asset management alone. With an asset management solution, you can cut that time by more than half! 

Furthermore, a good asset management solution is scalable software that can help out with every department. This means you don’t have to make additional investments for different asset tracking purposes like IT asset management or keeping a fixed asset register.

3. Makes You More Productive

If you run a tool-intensive business, your employees might spend multiple hours every day just trying to locate tools and equipment to start their work. This might not seem very alarming to you on a day-to-day basis, but did you know that it can add up to thousands of wasted work hours every year?

This has direct results on the productivity of your team. Without the right asset management solution, you cannot realise what you and your team are capable of achieving. 

With an asset tracking solution, everyone can locate the items they need almost instantly. The location of each asset is automatically updated in the asset register every time its asset tag is scanned. To find it, all you need to do is open the asset profile.

4. Helps You Attain Regulatory Compliance

Depending on the industry and country your business operates in, you may need to follow a range of rules and regulations rolled out by regulatory authorities. For instance, GDPR compliance in the EU requires companies to keep a record of all devices they use to store users’ data. 

In the same way, if you work in construction you might have to make sure all construction machinery meets safety requirements. An asset management solution makes it much easier to have a clear overview of all assets you need to track for regulatory compliance.

itemit – The Best Asset Management Solution

As mentioned at the beginning of this post, the ideal asset management software solution is scalable, shareable, easy to use and set up. itemit is all that and much more!

You can start using this off-the-shelf solution right away and start seeing it bear results from the very first day! It’s scalable which means you can use it for any asset tracking purpose from fixed asset management to high-value collection audits or equipment checkout

To learn more about how itemit can turn your asset management around, feel free to reach out at team@itemit.com. You can also try out itemit’s unique features for yourself and get a hands-on user experience with a 14-day free trial. Fill in the short form below to start!

Asset Management Solution 

Choose a better way to track your assets

Start your free 14-day trial now

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You're in great company

or, download the itemit app to get started

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How Asset Tracking Can Help With Working From Home https://itemit.com/asset-tracking-a-help-to-working-from-home/ Fri, 31 Dec 2021 08:00:12 +0000 https://itemit.com/?p=58212 itemit’s asset tracking software gives you much-needed transparency and accountability to give your team productivity boosts in remote working conditions.

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How Asset Tracking Can Help With Working From Home

How Asset Tracking Can Help With Working From Home

Working from home looks a lot like the Fool’s Gold we carried out of 2020. For most of us, working from home was a sweet, but unrealised dream until the pandemic came. But now, as we’re getting more familiar with the work-from-home framework, we’re discovering countless productivity challenges.

Turns out the work-from-home dream wasn’t as sweet after all. But it can be!

Waking up, freshening up, and walking straight up to your workstation with zero commuting costs, and snacking whatever you want along your workday are some of the many perks of remote work. But it has its drawbacks too. The communication gap between you and your coworkers, incessant distractions, and not being able to get into your groove can significantly decrease productivity levels. 

However, itemit’s asset tracking software can give you the productivity boost that you need. Not just that, you can keep employees engaged, increase accountability and enhance collaboration to make remote work even more productive than office work. Continue reading to learn more about how asset tracking helps you while working from home.

How Asset Tracking Can Help With Working From Home

Centralised Platform for All Asset-related Data

Tracking your assets with itemit gives you a single, integrated and accurate source of asset information all team members can use simultaneously. It empowers all stakeholders, including entrepreneurs, managers, employees and external parties like clients and auditors to find, add, edit and track business assets efficiently. 

The best part is, no matter where an asset is, authorised personnel can have all its details at their fingertips from anywhere in the world. This means you no longer have to wait around for other team members to get to know where an asset is, or who has it at the moment. Just open the itemit app, search for the asset name and voila!

Greater Accountability

Remote work can make employees more casual and relaxed about their work. Although this is not all that bad, it may lead to dips in productivity levels. But not just productivity, a weak asset tracking system can also lower asset security. When a lot of assets are being used out of the workplace and are being moved frequently, the chances of asset damage and theft increase significantly. 

itemit brings you the much-needed accountability and transparency you need to manage your company’s tools and equipment well. You can use the assignee feature to assign assets to respective team members. This will not only make each employee feel more responsible to keep their tools safe but also urge them to utilise them properly. 

Furthermore, when someone wants to find an asset, they can simply ask the assignee for its whereabouts rather than emailing every team member for it. 

Check Asset Availability Remotely

Sometimes you might need to fetch an additional asset from the office to get a job done. But how do you know the asset is not already taken by someone else? itemit’s checkout feature offers a brilliant solution.

Every time a team member takes an asset home from the office, they can ‘check out’ the asset with the itemit app. This way, everyone can tell whether or not an asset is available in the office or not. Plus, if you need a particular tool or piece of equipment in the upcoming days, you can book it via the itemit app so no one else takes it.

Schedule Maintenance Remotely

The average business operates a range of assets that need to be maintained regularly. When most or all employees are working from home, such assets can suffer. If not maintained in time, the results may be severe operational and financial breakdowns. 

Asset tracking software lets you keep track of all such assets that need maintenance. This way you can immediately know if an asset needs maintenance now or in the future so you can arrange or schedule maintenance accordingly. This reduces the risk of asset damage and keeps business operations running smoothly.

Why itemit?

There’s a vast range of reasons why you should go with itemit to enhance collaboration on assets with your employees when working from home. This is an easy-to-use and off-the-shelf solution that you can start using right away and you’ll start seeing the results from day one! 

itemit asset tracking is a cloud-based software with more than 2000 integrations including apps like Slack, Trello, Mailchimp, Google Calendar, Google Sheets and Gmail. This means all you need is an internet connection and a smartphone or PC to start using it. 

To learn more about how itemit helps you manage your assets from home, please reach out at team@itemit.com. You can also take itemit for a test drive with a 14-day free trial. Fill in the form below to start.

Asset Tracking From Home 

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How GPS Asset Management Helps You Keep An Eye On Vehicles https://itemit.com/gps-asset-management-for-vehicle-tracking/ Thu, 30 Dec 2021 08:00:12 +0000 https://itemit.com/?p=58194 GPS asset management is a brilliant solution to keep a close eye on your entire vehicle fleet from one streamlined platform.

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How GPS Asset Management Helps You Keep An Eye On Vehicles

How GPS Asset Management Helps You Keep An Eye On Vehicles

If you’re in a logistics-intensive business, your vehicles are literally the wheels of your business. Your cars, cargo vans and trucks are indispensable to your enterprise, and hence they must be protected adequately. 

Now that doesn’t mean you send out escort parties out on the road with each of your vehicles. But you can achieve a similar level of security with GPS asset tracking. Not just security, you can have next-level transparency in vehicle management too.

What is GPS Asset Management?

GPS asset management lets you track the live locations for each of your assets through a streamlined, easy-to-use asset register. Like conventional asset tracking uses QR code asset tags, GPS asset tracking involves GPS trackers.

GPS trackers are battery-powered devices that you can attach to your vehicles. The tracker serves two purposes: it gives a unique asset identity to the vehicle and after regular intervals, pings the live location to the asset management software.

While QR code or RFID asset tags need you to scan them to update the location in the asset tracking software, GPS trackers do it automatically. Not just that, GPS trackers let you track assets from remote locations. The trackers come with an annual data plan and SIM card and can be plugged into the vehicle for power. This means you’ve got live location tracking for your vehicles no matter where they go.

How GPS Asset Management Helps You Keep An Eye On Vehicles

How to Set Up GPS Asset Management for Your Vehicles

Tracking your vehicles with itemit GPS asset management is pretty simple. Here’s a step-by-step guide to help you set it up:

  1. Create an asset profile for a vehicle. It’s a good idea to include the vehicle’s model, registration number and other details.
  2. If the vehicle is driven by a specific driver, you can use the assignee feature to assign it to them.
  3. Head to the Tags section. Here, you’ll need to add the GPS tracker’s IMEI number. You will find the 15-digit IMEI number on the back of the GPS tracker box. Just below the barcode. 
  4. Once you’ve linked the GPS tracker with the asset profile, it will start updating the last seen location automatically. 
  5. The itemit team will help you set the location update interval. Note that you can also use the update button to see where your asset is at any given moment. 

You can watch the video tutorial for GPS tracking setup too. itemit’s location tracking feature shows you a map to see the asset’s location history and all other details right from the app or web portal.

Vehicle Tracking Applications of GPS Asset Management

GPS Asset Management software holds revolutionary potential for your businesses’ logistics department. Apart from vehicles, this software can also be used to track other high-value assets. Although it’s an interesting topic, let’s not stray from the topic at hand. 

Here are some of the most common ways companies use GPS asset management.

Fleet Tracking:

When you’re managing a fleet of vehicles simultaneously, and all of them are operating on different routes at the same time, it can be a bit hard to keep track of things. itemit’s GPS asset management system lets you do it effortlessly. You can keep an eye on your entire fleet from one screen and ensure that they’re reaching their destinations timely.

Car Tracking:

If you’ve given out cars to your employees for business use, tracking them with GPS asset trackers is a good idea if you want to make sure the vehicles are not being used for non-work purposes. It also makes the driver more accountable and ensures their safety. Similarly, you can use itemit to keep track of personal or domestic cars to keep a check on where they’ve been.

School Bus Tracking:

GPS asset management is a great solution for admins to bring much-needed security and transparency into school transport. You can track location to make sure the vehicles stay on route and reach their destination on time.

Taxi / Rental Car Tracking:

If you run a taxi or car rental service, GPS asset management can be a great tool for you if you want an easy solution to tracking all vehicles at the same time.

Why itemit?

You can use itemit’s GPS asset management software to track a wide range of assets, all from one place. One of the biggest reasons to go for itemit is that it will not only help with logistics but every department of your enterprise. 

It has highly customisable features which means you can track vehicles along with fixed assets, IT assets, tools and equipment. You can either keep all of them separately or together in your asset registers.

Also, you can combine and match a range of asset tracking technologies. You can use GPS asset trackers for your vehicles and QR code tags for other tools and equipment. This scalability makes it the best GPS asset tracking software you’ll find on the market. 

Our highly professional customer support is always here to answer your queries and solve problems for you. If you need a hand in setting up asset tracking, we’ll be there to help. To find out more about how itemit can help you track your vehicles, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

GPS Asset Management 

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Start your free 14-day trial now

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What Is Software Asset Management? https://itemit.com/what-is-software-asset-management/ Wed, 29 Dec 2021 08:00:53 +0000 https://itemit.com/?p=58182 Software asset management, also known as SAM, is a part of IT asset management. But it’s much different from conventional asset tracking. Read more.

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What Is Software Asset Management?

What Is Software Asset Management?

Software asset management or SAM is a subset of IT asset management or ITAM. IT asset management involves tracking any asset that is linked to IT processes in your organisation. This includes all sorts of hardware and software.

As the name suggests, software asset management includes only the latter. SAM is a business strategy for managing and optimising how your company purchases, deploys, maintains, utilises, and retires software assets. 

Software asset management, in many ways, is different from conventional asset management most of us are used to. This post aims to get you familiar with the idea, understand how SAM works and how to implement it in your business operations.

What Is Software Asset Management?

What are Software Assets?

Before we understand how software asset management works, it’s necessary to get familiar with the definition of software assets. Some of us already know what it is, but some don’t. Let’s make sure everyone is on the same page before moving forward.

A piece of software is a computer program that tells a computer how to work. It can be something as basic as the operating system such as Microsoft Windows or Linux, common apps like MS Office or more complex programs like project management or graphic design software. 

Now, a software program is a business asset if your company has purchased it, owns it and uses it for its operations. Although these are intangible assets that do not hold physical value, they still are an important part of a businesses’ financial structure and define how it goes about its day-to-day work. 

When it comes to using Software as a service, there are different schools of thought as to whether they qualify as an asset or not. It depends on your business. If you’ve not purchased a piece of software fully, but only use it with a weekly, monthly or annual subscription, then you may account for it as an expense rather than an asset. But again it’s up to you and your software asset management goals.

5 Benefits of Software Asset Management

Just like you can make duplicate purchases when buying other business assets, you can buy software licences in excess too. SAM is a smart approach businesses use to balance the software licences they purchase with the number of software licences they bring into use. 

Since these are intangible assets that you cannot see sitting around the office unused, it becomes even easier to purchase licences wastefully. Software asset management helps you make sure you buy only what you need.

Here are a few of the most important benefits of software asset management:

1. Save money

Your organisation can consolidate its software utilisation, have more control over acquisition costs and make well-informed decisions regarding future investments in software with SAM.

2. Better Strategising

One of the most essential functionalities of SAM is to offer you a clear overview of all your IT or software investments so you can utilise all of them towards fulfilling your business goals.

3. Avoid duplicate purchases and repurpose software

If the HR framework of your organisation involves employees moving positions frequently, you might end up buying a lot of software licences wastefully. SAM lets you track all software the company has so that it can be reallocated and repurposed when no longer in use.

4. Faster, cheaper and better management

As compared to conventional methods of tracking software licences that take up much more time, money and have a greater risk of error, using SAM systems offers you a competitive edge. Using a SAM system can cut software management costs and time by half, letting you allocate your resources to other aspects of your business.

5. Stay clear of fines

If you’re not tracking your software assets, you may incur penalties that can cost you a fortune. With SAM, licence deficits can be kept to track and addressed ahead of time.

Apart from software, you can track digital assets like important files, databases, NFTs and crypto-assets. The asset management system enables you to add, edit and keep track of all your digital assets from one streamlined platform.

itemit’s Software Asset Management System

itemit gives you a simple, easy-to-use and highly scalable off-the-shelf solution to track all your business assets including software. Not only that, this SAM solution lets you share asset tracking responsibilities with your teammates. Everyone can download the free itemit app on their smartphone or access the web portal. 

Authorised personnel can view, add and edit software asset details so the software asset register is kept frequently updated. To learn more about how itemit can help you track your software assets, kindly reach out to us at team@itemit.com

If you want to test it out for yourself, fill in the form below to kickstart your very own 14-day free trial!

Software Asset Management

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What Are IT Assets?

What Are IT Assets?

You might end up jotting down an endless list if you tried to enumerate all the IT assets your company owns. This calls for robust ITAM. But what’s that?

read more

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Can You Track Everything With Asset Tracking Software? https://itemit.com/asset-tracking-software-can-you-track-everything/ Tue, 28 Dec 2021 08:00:53 +0000 https://itemit.com/?p=58149 You might be surprised to hear this answer, but yes. You can track everything with asset tracking software. But do you have to? Read this post to learn more.

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Can You Track Everything With Asset Tracking Software?

Can You Track Everything With Asset Tracking Software?

A one-line answer would be: Yes, you can track everything with asset tracking software! Surprised? Let us tell you how.

Well, it’s not that you’ll even be tracking how many sticky notes you and your colleagues use per week. Unless that is exactly what you want to track! But yes, itemit’s asset tracking software will help you track anything and everything you want to keep logs on. 

But the important question here is, what do you need to track and why? It is always better to define your goals. 

You might be looking for asset tracking software to keep a close eye on your fixed assets for better audits. Or you might want an IT asset management system that can track each IT device in the office. Whatever your ultimate goal may be, itemit will prove instrumental for your asset tracking needs.

The Most Common Asset Tracking Uses

How To Track Everything with Asset Tracking Software

It all starts with adding an asset and making a simple asset profile. When you open the itemit asset tracking software, you can see three buttons in front of you on the home screen, Scan, Search and Add.

If you tap the ‘Add’ option, we take you to the ‘Add Item’ page where you can enter the name and description of the asset you want to track. 

Next, add a description for the item. An important note, perhaps, that you’d want everyone to read when they come across this asset. itemit automatically generates a unique serial number for every new asset added. If you choose to, you can also edit the serial number. 

You can save this information to officially add the new asset profile to the asset register, or you can add additional data like a profile picture, location, assignee, or tag the asset before saving.

Theoretically, this could be anything. You could add a laptop, a keyboard, a wifi router, or even your pencil. But before you get up and start adding all your stationery to the asset tracking software, you might want to remind yourself of your ultimate asset tracking goal to understand what to add to your asset register.

Most enterprises or individuals would use asset tracking software for the following purposes:

  • Fixed Asset Tracking
  • IT Asset Management
  • Tools and Equipment Tracking 
  • High-value Collection Audits
  • Personal Use 

So let’s talk about the following and how itemit’s asset tracking software helps you do it all.

Tracking Fixed Assets

Fixed assets are things of value that you or your company owns and intends to use for more than a year. This simple definition tends to clear up a lot of confusion on what should and should not be tracked in a fixed asset register. 

Of course, this rules out temporary assets that won’t be used for more than a year. Stationery or edibles, for example. But it does include things like buildings, land, and digital assets like purchased software. An asset tracking software lets you create asset profiles and track all such assets. 

The purpose of a fixed asset register is to provide better accuracy when auditing your businesses’ assets and also to keep them well-maintained and maximise ROI. So tracking whatever item fulfils that goal, should be tracked.

Tracking IT Assets

Typically, every device that is a computer or can be connected in any way to a computer qualifies to be an IT asset. This includes laptops, desktops, servers, screens, mice, keyboards, smartphones, tablets, scanners, printers, projectors and even Wi-Fi routers. 

This list can go forever, so the definition we mentioned at the beginning of this section will help you better decide what items to add to your IT asset register. If you’re tracking your IT assets for GDPR compliance, see what you need to track to be compliant.

To answer the primary question, yes, you can track every IT asset with itemit quite effortlessly.

Tools and Equipment Tracking

In this case, deciding what to track would be pretty straightforward. All tools and equipment that you use for your day-to-day work should be tracked. 

It depends on how granular you want to be. You can track each and every spanner and screwdriver if you want. Or you can resort to tracking toolkits rather than individual tools if that serves you better.

High-value Collection Audits

Be it valuable paintings, historical relics or bottles of wine. You can track your high-value asset collections with itemit and can keep an eye on them even from remote locations. 

You can also use RFID asset tracking to track asset locations automatically for assets you don’t want to track with a visible QR code tag.

Personal Use

When it comes to personal use, you can discover the true meaning of being able to track everything with asset tracking software. You can use it as your free household inventory app to track everything from collectables, stuff when moving your home or even your wardrobe. 

You can track the watering schedule for your house plants, or keep a record of your precious teacups, you name it.

Conclusion

Inarguably, one of the best things about itemit is its extreme scalability. Can you imagine that all of the asset tracking purposes we’ve talked about above can be implemented from a single app? 

It’s hard to believe but it’s true. Check out for yourself by taking a free 14-day trial by filling in the form below. You can also reach out to us at team@itemit.com if you’ve got any questions.

Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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What Does An Asset Register Do For Your Business? https://itemit.com/what-does-an-asset-register-do/ Mon, 27 Dec 2021 08:00:53 +0000 https://itemit.com/?p=58134 itemit’s asset register empowers you to manage your assets like never before. With hands-on control and high accuracy, here’s all that it can do.

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What Does An Asset Register Do For Your Business?

What Does An Asset Register Do For Your Business?

An asset register helps your business grow at so many different levels. From financial accuracy and employee accountability to enhanced productivity, you can achieve it all with a good asset management system

Your assets are a pillar of your business enterprise, and how you manage your assets can often mean the difference between a failing venture and sustainable business growth. To make sure that your asset management lets you have the latter, go for itemit

itemit’s asset register empowers you to manage your like assets like never before. It gives you hands-on control over all your assets. It lets you identify every detail about every asset with pinpoint accuracy. It also lets you share the asset management responsibility with the rest of your team so that you can collaborate on better, company-wide asset management. 

Keep reading to learn more about all that itemit’s asset register can do for your business.

create a fixed asset register

What is an Asset Register?

Also known as asset management or asset tracking software, an asset register is a software solution that lets you add, edit and monitor your business assets on a cloud-based database. It lets you add all your assets in a neat and organised online register which can be accessed through the itemit app or web portal. 

You can log your business assets onto the asset register via asset profiles. Asset profiles let you add all the information about an asset quickly, without scrolling through lengthy spreadsheets. Apart from that, the itemit asset tracking software offers a range of functionalities that can make life instantly easier for you and all your team members. 

Below we’ll talk about these different functionalities and how they can help your company.

What Features Does itemit’s Asset Register Have?

There are quite a few features that make itemit an excellent choice for your businesses’ asset management. We’ll try to highlight a few most important ones.

Asset Tagging

You can use itemit’s asset tags to give a unique identity to each of your assets. You can either use QR code or RFID tags for each asset. When you scan an asset, the itemit app automatically recognises it and opens its asset profile. Not only that, but the location of the asset is also automatically updated in the asset register whenever it’s scanned.

This can save your team dozens of hours. Even though using an asset register is much better than using conventional methods to track assets, searching for assets in a register manually can still take up a lot of time. Smart asset tagging solutions also enhance asset security.

Equipment Booking

There are a lot of different ways how an asset register saves your time and ultimately boosts your business’ productivity. Its equipment booking feature, for example, lets you book a piece of equipment ahead of time so you can ensure its availability when you need it. 

It often happens that you were planning to do a task that requires a particular tool. When the time comes, you find out that that equipment is already being used by someone else and this spoiled plan not only delays your work but also frustrates you. This could be avoided if there was a platform to collaborate on tools and equipment management

With the booking feature, all your team members can synchronise with each other and maximise productivity.

Extreme Scalability

itemit is the most scalable asset tracking solution you’re going to find. Because it’s shareable and extremely versatile, it can help every department in your company. You can use it as a tool tracking software that workers can use to collaborate on the company’s equipment. It can be used as a fixed asset register that the accountants can use to keep a track of your company’s finances. Or you could also use it to manage IT assets for regulatory compliance. 

You name it. itemit’s asset register can do it!

Asset Security

When each and every one of your business assets are logged and tracked with itemit, the chances of asset theft or misplacement are decreased to the bare minimum. The equipment checkout feature ensures that every asset going out of the workplace is recorded, so all team members can know who checked out what and when. 

That is not all. The asset register software also keeps recording assets’ location when they’re scanned so you can always find the last seen location for each asset through the itemit app.

 

Conclusion

We’ve only briefly touched upon a very few of the many benefits that an asset register brings to your business. The fact is that an asset register has a unique set of advantages when it comes to different departments and even different businesses. So there’s something different in store for every unique business that uses the software in a unique way.

To discover more about what specific benefits an asset register can bring to your company, please reach out to us at team@itemit.com. You can also fill in the short form below to take itemit on a test drive and discover for yourself!

Asset Register Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

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How Santa’s Elves Track Their Assets https://itemit.com/how-santas-elves-track-their-assets/ Fri, 24 Dec 2021 08:00:12 +0000 https://itemit.com/?p=58150 Santa and his elves deliver billions of presents every Christmas. Is asset tracking the secret to pulling it off so successfully every year? Let’s find out!

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How Santa’s Elves Track Their Assets

How Santa’s Elves Track Their Assets

This Holiday season, you won’t find a better entrepreneur than Santa himself. With his team of elves, he’s managed to develop a global enterprise that’s famous for its world-class information management, spot-on customer support and impeccable service. 

Oh, and the robust logistics! Christmas presents are delivered just in time all over the world, and all to the right addresses. And Santa does it all with a big HO HO HO laugh! 

The earnest business owner is, no doubt, really impressed observing such effortless and professional operations management. How does he manage it all? 

Here are some business tips from Santa. These are nice to have, but he’s kept his most valuable practises secret. He won’t tell you even if you ask him!

Psst! We know them…

How Santa's Elves Track Their Assets


What’s the Secret to Santa’s Unmatched Management?

As we know, Santa’s not a one-man show. He’s got his team of elves that help him manage everything from receiving letters from all over the world, sourcing and building presents and delivering them on Christman eve. So, how does he manage to keep his business operations going smoothly at such a vast scale? 

Here’s the big reveal: All of this is made possible with itemit’s asset tracking software!

Santa and his elves have to deal with billions of presents every Christmas! With so many presents that have to be delivered to so many locations all over the globe, things can get hectic. There’s no other way Santa and company could make sure each present goes under the right Christmas tree if they didn’t have itemit.


How Do Santa and His Elves Use Asset Tracking Software?

It all begins when you write a letter to Santa about what you want for your Christmas present and post it over to the North Pole. As soon as the elves at the North Pole post office get your letter, they arrange your present and prepare it for delivery.

The elves use an asset tag to tag your present and set up an asset profile in the itemit app. This way all the other elves and Santa are notified that your present is ready to be packed and loaded onto Santa’s sleigh.

Christmas Present Visual Verification

The itemit app also has an option to add images. The elves take a picture and upload it to the asset profile so that Santa can check if they got the right present for you. This way Santa doesn’t have to leave his warm office and can see each present right from his mobile phone or web portal. 

Yeah, Santa uses all that tech. How else do you expect him to run such agile operations!?

Packing Up Presents

Once approved, your present moves to the next phase where it’s all packed up so it’s ready to deliver. As soon as your asset is packed, the elves scan your present’s asset tag to reach its asset profile and move it to the ‘packed and ready for loading’ category.

How Santa's Elves Track Their Assets


Loading Presents with Asset Tracking Software

When the elves in the logistics department see that a present is ready for loading, they pick it up and load it on. They never forget to scan it once again so they can update the asset profile and move it to the ‘loaded presents’ list. 

With itemit, Santa has a clear overview of each phase. He can track your present right from the moment the elves bought it to when it was loaded onto his sleigh. Asset tracking software allows the elves to make sure no present goes missing or unreported all this time. But not just that, asset tracking has a crucial role to play when Santa is finally delivering presents.

Present Delivery 

So how does Santa remember all those addresses? How does he know which present goes where? Especially with everything packed up, there’s no way of differentiating one box from another! 

Santa tracks his assets, or presents, with itemit, and that helps him deliver the right present to the right address. As he flies on his sleigh, he scans your present with the itemit app and finds the asset profile. The elves have already recorded your address and all the other details he needs in the asset profile. And that is how Santa is able to deliver so many presents all over the world and get it perfect every time!


Try itemit For Yourself

If you want your business to become as legendary as Santa’s, you’ve got to have itemit by your side. Its asset tracking software solution leads the industry with its extreme scalability. 

Just like Santa can share it with his elves for seamless collaboration, you can too! Your team members can view, add and monitor assets from wherever they are. itemit can help every department and can be used as a fixed asset register, for equipment tracking or high-value collection audits too!

To find more about how itemit can help you and your team of hardworking elves, reach out to our team at team@itemit.com. Or fill in the form below to start your free 14-day trial.

Santa’s Secret To Asset Tracking 

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Top Five Tools Tracking Software Features https://itemit.com/tracking-software-top-five-tools/ Thu, 23 Dec 2021 08:00:12 +0000 https://itemit.com/?p=58121 There are a handful of tools tracking software systems on the market. How do you choose the best one for you? Here are the top five features you should look for.

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Top Five Tools Tracking Software Features

Top Five Tools Tracking Software Features

Equipment and tools tracking software, a must-have for any fast-paced company that has to work with different kinds of tools. But when it comes to choosing the right tool tracking software solution, things can get a bit overwhelming.

If you’re an entrepreneur or team manager, you’ve already got a lot on your plate. You don’t have enough time to thoroughly review each piece of asset tracking software and try to decide the best one for you. 

Worry not, because you’ll have an answer by the end of this 4-minute read. We’re going to tell you about the top five features you should look for in tool tracking software, and if you find one offering them all, you’ll be able to reach a decision much quicker. 

Top Five Tools Tracking Software Features

Why Do You Need To Choose the Right Tools Tracking Software?

When you’re looking for tools tracking software, you’re not just searching the internet for any other app. You’re making a significant decision that will affect your team’s performance in the future. If you manage to strike the right chords, you’ll most likely see your productivity shoot up in the upcoming months.

However, if you land on a poor choice for a tools tracking app, you might not be able to do much with it. We are here to make sure whatever investment you make gives you handsome returns. 

So what are the criteria that help you decide the right tools tracking software? We believe it primarily depends on everything you can do with it. The greater flexibility and scalability it offers, the better! Apart from that, here are the five things your tool tracking software must have:

1. GPS Asset Tracking Capabilities For Higher Performance

Did you know that the average construction employee spends 90 minutes of their work time every day just looking around for tools and equipment? That average can multiply up to outrageous amounts of wasted time when we look at multiple employees! A tool tracking app that lets users locate tools can reduce this misspent time significantly.

Equipment tracking software should allow you to see where your vital tools and equipment are. You may wish to choose a system that has a GPS tracker option that allows you to tag assets with individual trackers that update a tool’s location automatically. Or alternatively, you can use QR codes/barcodes and still benefit from GPS location tracking thanks to smart systems recording GPS addresses for all tools just by scanning the QR code/barcode on an asset. So whenever a team member can’t seem to find a piece of equipment in the usual places, they can look it up in the app and save themselves and the company plenty of time.

2. Check In Check Out Functionality

We often end up looking all around the office or site for a tool, searching every nook and cranny, but all in vain. Turns out, another team member took that tool out of the workplace yesterday. You could’ve avoided spending your time pointlessly if you knew the item was not there in the first place.

Tools tracking software that lets you mark items as ‘checked out’ whenever you’re taking them out is the perfect solution! This way, your team members can open the tool’s asset profile to see where it is and with whom. So just like location tracking, the equipment checkout feature in tools tracking software saves you a lot of time.

3. Ability Book Tools and Equipment in Advance

A tool tracking app that lets you or your employees book tools and equipment in advance allows you to plan ahead and make the most out of your time. This feature minimises uncertainty and boosts productivity. 

An equipment booking feature is a must-have because it lets your team members synchronise together so you can get more things done. For instance, if you need an item next week, you could book it for the dates you need it on so that it’s available. If you couldn’t book it, you might find that someone else is using that tool when you need it, resulting in prolonged delays.

4. Issue Reporting and Management

When you’re working with a lot of tools and equipment, running into malfunctioning equipment and asset issues is not uncommon. Being able to report issues directly from the tools tracking app is a great functionality that can streamline your asset management. 

The issue tracking feature lets you report all problems with an item directly from the asset profile. When you report, managers or admins get notified immediately via the tools tracking app so that they can initiate the required maintenance procedure. Go for a tools tracking solution that has this feature if you don’t want to keep nagging your manager to get the copier repaired.

5. Asset Tagging

Last but not least, asset tags can supercharge your tools tracking, speed things up and make the tools register much more accurate and up-to-date. The software solution should ideally be able to work with asset tags where you can tag an item and scan it via an app, with no need to purchase any additional hardware.

With asset tags, you can easily identify each of your assets without having to look up their name in the asset register. Using tags also makes it easier for you to update tool locations quickly.

itemit Does it All!

Well, that’s quite a lot of unique and amazing functionalities to find all in one solution. But guess what? itemit can do it all.  

From GPS location tracking to asset tags, it has all the five features plus a lot more that make it the one to go for. Not only that, itemit is the most scalable solution you’re going to find because it can work with every department!

Check out all the things itemit can do with a 14-day free trial. Fill in the form below to begin. Or if you have any queries, feel free to contact the folks at itemit at team@itemit.com.

Tools Tracking Software 

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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How To Use A Fixed Asset Register For Audits https://itemit.com/fixed-asset-register-for-audits-how-to-use/ Wed, 22 Dec 2021 08:00:53 +0000 https://itemit.com/?p=58107 Accurate asset auditing is one of the many benefits of a fixed asset register. If you want to know how to use a fixed asset register for audits, read on!

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How To Use A Fixed Asset Register For Audits

How To Use A Fixed Asset Register For Audits

Accurate asset auditing is one of the many benefits of a fixed asset register. But why do you need to audit your business assets? 

Well, regulatory compliance is one thing. But did you know auditing has some other, much more significant benefits for your business? Accurate auditing involves keeping an accurate track record of your fixed assets, which itself holds a lot of value. 

Furthermore, auditing can save you plenty of money by letting you avoid unexpected maintenance costs, damage incurred by using outdated assets and unnecessary taxes. And there’s more! Internal audit procedures boost productivity, make you more organised, and increase accountability in the workplace. 

That said, if you want to learn how to use a fixed asset register for audits, this short guide is for you. We’ve prepared a step-by-step guide that’ll walk you through the auditing process.

How Does A Fixed Asset Register Differ From Inventory

Step 1: Keeping an Up-to-date Asset Register

An accurate and comprehensive asset database forms the foundation for a successful audit. A well-kept asset register is the first thing you need and preparing is not a one-off thing. This involves recording asset details for all your fixed assets consistently over a period of time. 

You need to record all or most of the below-mentioned details for every fixed asset: 

  • Vendor: The company you purchased the assets from
  • Purchase date
  • Purchase cost
  • Effective Lifetime
  • Serial Number: important for warranty information
  • Warranty expiration date
  • Depreciation particulars
  • Particulars regarding sale, or discarding assets
  • Details of fixed assets retired from use and held for disposal

You should have all your fixed assets listed on the register and their details updated as frequently as they change. You can utilise asset tags to make the asset tracking process simpler and quicker. 

If you already have a well-developed and up-to-date fixed asset register, you’re ready to move on to the next step. You can export configurable reports directly from your fixed asset register that makes the auditing process much easier.  

Step 2: Verification of Records

When you have the asset details in front of you in a report, chances are there might be minor fallacies in the information. Although using an advanced fixed asset register reduces errors to the bare minimum, the risk of human error is still there.

Step 3: Accounting Process

This is where the numbers game kicks in. Financial information like purchase dates, costs, tax and depreciation details should ideally harmonise between company balance sheets and the asset register. The accounting process also includes the physical verification of assets. 

Physical verification is the best part because this is where you’ll be busting ghost assets and bringing zombie assets back to life. The auditing procedure gives you the opportunity to physically verify each and every asset on your fixed asset register for its existence and the condition that it’s in. 

If a fixed asset is recorded on the register but you can’t find it anywhere in the office or worksites, that asset might be a ghost asset. In the same way, if you find an asset that does not exist on the register, it’s a zombie asset. Furthermore, you also have to evaluate each fixed asset for the condition it’s in. 

Condition evaluation enables you to identify whether or not an asset is in need of maintenance, or if it’ll be retired soon. This brings us to the next step in the auditing process: calculating depreciation.

Step 4: Calculating Depreciation

Your fixed assets lose value over time. This phenomenon is known as fixed asset depreciation. Calculating depreciation over an asset’s life cycle and reporting updated values for tax and insurance purposes is a crucial financial process.

Fixed asset depreciation can be calculated by using depreciation methods like WDV (written down value), straight-line or units of production method. Once you’ve calculated depreciated asset values, don’t forget to record them in the fixed asset register and report updated values for tax and insurance so the company can save money wherever possible.

Step 5: Valuation and Disclosure

This is the last step in the audit procedure. Once you’ve finalised the audit reports, identified ghost assets, calculated depreciation and confirmed your business assets’ valuation, you have to make sure everything falls in line with regulatory requirements. Take your time to set things straight in case there’s an anomaly.

The Right Fixed Asset Register For Robust Audits

itemit’s fixed asset register software empowers you to set up a comprehensive asset register in a few simple steps. Adding and updating asset information with itemit is as easy as it gets. 

Apart from configurable reports for easy auditing, itemit brings a great range of features, scalability and shareability. So feel free to use the system the way you want. For instance, if you need tools tracking software or equipment checkout software, itemit is your all-in-one solution.

To find out more about how itemit can help your business you can fill in the form below to start your 14-day free trial. You can also contact the team at team@itemit.com.

Fixed Asset Register For Audits

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What Are Equipment Asset Management Software Tools? https://itemit.com/equipment-asset-management-software-tools-what-are-they/ Tue, 21 Dec 2021 08:00:53 +0000 https://itemit.com/?p=58084 What are equipment asset management software tools? What can they do for your business? What are the best features they have to offer? Read on to find out.

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What Are Equipment Asset Management Software Tools?

What Are Equipment Asset Management Software Tools?

For any organisation, it’s crucial to know and understand everything you can about your tools and equipment. Knowledge about these assets in detail holds key importance in making the most out of them. 

Using equipment asset management software tools is nowhere as important as it is when you need to have every bit of information about your assets on your fingertips so you can make data-driven decisions. If you’re an entrepreneur, equipment asset management software is not just for you. Everyone in your team can have quick and easy access to the asset data so your organisation can work smarter as a whole. 

But you might be a little confused. Yes, ‘equipment asset management software’ is a big term and most of us have a hard time getting our heads around it when we come across it for the first time. Here’s a detailed guide on what equipment asset management software is and what it can do for you.

IT Equipment Management

Why Do You Need Equipment Asset Management Software?

Your tools and equipment, more technically known as your ‘assets,’ are the building blocks of your enterprise. Every modern business employs a wide range of tools and equipment that are indispensable to its day-to-day operations. As they are essential for you and your team members to make a living, they should receive due care and attention to ensure your work operations run smoothly. 

While there are more expensive, time-consuming and inefficient methods to keep track of your equipment, equipment asset management software makes it cheap and effortless. 

Plus, a lot of organisations today are not willing to allocate resources to acquiring new equipment. With increasingly ageing equipment, it becomes even more important for firms to track their assets closely and keep them well-maintained. Equipment asset tracking software can do wonders for you if you’re looking to do this in the most convenient way.

What Does Equipment Asset Management Software Do For You?

We’ve already discussed why you need it, but you still might not have a clear idea of what exactly equipment asset management software is, how you use it or the range of tools that make asset management easier for you. 

So, to define it in a few words, equipment asset management software is an asset tracking solution that lets you keep a close eye on each of your tools via an easy-to-use, highly integrated mobile app or web portal. This is what this software solution does for you at its very core, but in order to get a better understanding of how it works, let’s have a look at its different features.

Equipment Asset Management Software Tools

Neat and Organised Asset Register: Equipment asset tracking software organises all your assets in a single, centralised platform that can be divided further into asset categories for quicker navigation. The register gives you a search option to look up an asset immediately. 

While spreadsheets and other conventional asset management methods can be very messy, this software solution lets you store all essential asset details in respective asset profiles neatly. 

Assignee Feature: When you’ve added an asset to the register, you can use the assignee feature to assign a particular tool to one of your team members or contacts. This is an especially useful feature if you want to develop accountability and enhance asset security in the workplace. 

Check In Check Out Feature: If you or an employee are taking a business asset out of the workplace, they can use the equipment asset tracking software to ‘check out’ the asset. This lets all members know which asset is being moved out of the workplace and by whom in real-time. 

Booking Feature: If someone needs a piece of equipment at some point in the future, they can ensure its availability at that time with the booking feature. To book an asset, users have to simply open an asset profile, select the ‘Book’ option and mark the dates.

Asset Tags: You can tag each of your assets with QR code or RFID tags and give them a unique identity. This speeds up the asset tracking process. If you want to interact with an asset’s profile, all you have to do is scan the asset tag rather than look it up in the asset register.

Location Tracking: Each time an asset tag is scanned, the equipment asset management tool automatically updates its location on the asset register. If an asset is scanned frequently, you can stay up-to-date with its location at all times. 

itemit’s Equipment Asset Management Software

Most companies already have some kind of equipment asset management practises in place. But the problem with conventional asset tracking methods is that they can’t perform when it comes to scalability, shareability and tracking assets while they’re being moved or taken away from the workplace. 

itemit offers a highly scalable equipment asset tracking software solution that can be used by multiple users at the same time. It’s the most versatile asset tracking solution available on the market which means it can be used by every department in an enterprise. 

To find out more, feel free to contact our friendly team at team@itemit.com. If you’re ready to take itemit on a test drive, fill in the form below to start your very own 14-day free trial!

Equipment Asset Management 

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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